Crisis management for events

How can event organizers prepare for unexpected crises and manage them effectively? Jill Hawkins from Aniseed PR and Paul Richardson from Vividink share their expertise on crisis management for events, offering insights into how to stay calm and handle anything that comes your way. Jill and Paul are experienced PR professionals who have worked with…
Lee Matthew Jackson

Lee Matthew Jackson

November 18, 2024

How can event organizers prepare for unexpected crises and manage them effectively? Jill Hawkins from Aniseed PR and Paul Richardson from Vividink share their expertise on crisis management for events, offering insights into how to stay calm and handle anything that comes your way.

Jill and Paul are experienced PR professionals who have worked with event organizers for decades. In this episode, they help demystify crisis management, explaining that a crisis is any situation that can impact your ability to deliver an event effectively. Whether it’s a speaker cancellation, a data breach, or a natural disaster, Jill and Paul explain that planning ahead is key.

We discuss the importance of having a crisis communication plan in place, and how the key to good crisis management is preparation and clear communication. Jill and Paul also share stories of real crises they’ve managed, providing practical advice on how to stay ahead of potential issues, communicate effectively with stakeholders, and turn a potentially damaging situation into an opportunity to build trust.

If you’ve ever been unsure about how to plan for the unexpected, this episode is a must-listen for practical strategies that can keep your event on track when things go wrong.

Video

We recorded this podcast with video as well! You can watch the conversation with Jill and Paul on YouTube.

Key Takeaways

Here are some of the key takeaways from our conversation with Jill and Paul:

  • Define what constitutes a crisis: A crisis can range from personnel issues to financial trouble, technological failures, or even natural events. Understanding what qualifies as a crisis for your event helps you prepare effectively.
  • Proactive crisis communication: Don’t wait until something goes wrong. Identify potential problems in advance and plan for how you’ll respond. Having pre-written statements ready can help you move quickly.
  • Flapping can be a good thing: If you find yourself worrying about potential issues, use it as motivation to prepare. Identifying potential problems before they happen can make you more ready to handle them.
  • Role play crisis scenarios: Practicing your crisis response plan helps identify gaps and makes your team more confident. Even running scenarios in a meeting room can help ensure everyone knows their role.
  • Clear communication is crucial: In any crisis, being transparent and communicative is key. Avoid “no comment” responses, which can erode trust. Instead, let stakeholders know what you know, even if you don’t have all the answers yet.

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Event Engine Podcast Artwork

Speakers

Jill Hawkins

Aniseed PR
An image of our guest Paul Richardson

Paul Richardson

Vividink
Lee Matthew Jackson

Lee Matthew Jackson

Event Engine